STAFF INFORMATION

The Office of the Police & Crime Commissioner supports the Commissioner in achieving the priorities set out in the Police & Crime Plan and assists the Commissioner to hold the Chief Constable to account for the delivery of policing services.

The Office of the Police & Crime Commissioner for Cheshire currently has a staffing establishment of 10 full time equivalent staff. These are permanent staff who form the ‘civil service’ and will provide core support to the Commissioner. They are not political appointees and are politically restricted employees. Further information about senior staff members can be found in their profiles. A copy of the staff structure can be found below.

The Chief Constable also provides a range of professional, transactional, support and administrative services reasonably required by the Commissioner or staff within the OPCC on the Commissioner's behalf. Further details can be found within the Memorandum of Understanding on the provision of support services.

Office of the Police & Crime Commissioner job descriptions

 

Job purpose

To work with the Police & Crime Commissioner (PCC) and Deputy Police & Crime Commissioner (DPCC) to ensure the delivery of the vision, strategy and priorities of the Police & Crime Plan.

Main responsibilities

  1. The Chief of Staff will carry out duties of the Chief Executive in accordance with the Police Reform and Social Responsibility Act 2011; including the statutory roles of the Head of the Paid Service; and the Monitoring Officer as required in the appropriate legislation”.
  2. To provide high level strategic advice to the Commissioner supporting the PCC in the development and delivery of longer term visions and strategies, working collaborative with partners and stakeholders and with due consideration of regulatory requirements.
  3. To contribute to the effective delivery of the priorities identified in the Police & Crime Plan.
  4. To be the strategic lead in the development of effective relationships with a wide range of stakeholders including the Local Strategic Partnerships, Community Safety Partnerships, local authorities, the voluntary sector and the criminal justice agencies to ensure the delivery of policing and community safety programmes that meet the objectives of all partners.
  5. Provide a proactive strategic policy function including the early identification of key issues effecting policing through appropriate environmental scanning processes which ensure the PCC is fully sighted on the potential impacts of new legislations and policies which will assist in the delivery of longer term visions and strategies.
  6. To ensure that the PCC is fully supported through the effective delivery of a tasking and briefing service, providing all relevant information, taking account of the security level of any such information, to ensure that the PCC is fully briefed and up to date with any arising issues, activities and high profile incidents.
  7. To ensure the Force Control Strategy and Strategic Assessment reflect the priorities of the Commissioner as well as national and local priorities, providing advice, influence and challenge to ensure the Force’s view of strategic assessment is informed by the OPCC.
  8. To ensure that the OPCC performs its equality and diversity duties and responsibilities.
  9. To represent the Commissioner at high level meetings with the Home Office, HMIC, Association of Police & Crime Commissioners, LGA and other outside bodies at a local, regional and national level as required, ensuring the OPCC leads and contributes to the national consideration of issues concerning policing and the reduction of the crime .
  10. Deliver, review and improve performance against the OPCC strategy in relation to communication, consultation and engagement, ensuring effective two way engagement and consultation with all sections of the community.

Pay scale

SM7: £75,841 - £79,890

Job purpose

The fulfilment of all statutory obligations of the Chief Finance Officer in the Office of the Police and Crime Commissioner as set out in paragraph 6 of Schedule 1 to the Police Reform and Social Responsibility Act 2011 and Sections 113 and 114 of the Local Government Finance Act 1988, and as prescribed by the Home Office Financial Management Code of Practice and other relevant legislative provisions.

Main responsibilities

  1. Act as the professional lead officer to the Commissioner on all financial matters; financial propriety; and the financial aspects of corporate governance. Ensure the financial affairs of the Commissioner are properly administered and that financial regulations are observed and updated.
  2. Ensure regularity, propriety and value for money (VFM) in the use of public funds and in particular advise the Commissioner of the application of VFM principles by the Constabulary to support them in holding the Chief Constable to account.                              
  3. Work with the Commissioner to develop an ambitious strategic financial strategy and ensure that the requisite funding is available from the Government, precept, other contributions and recharges, to discharge the Chief Finance Officer’s statutory responsibility for the police fund.
  4. Act as the Commissioner’s professional lead officer on budgetary matters, including the robustness of the budget and adequacy of financial reserves.
  5. Arrange for the determination, issue and transfer of the precept.
  6. Ensure that accurate, complete and timely financial management information is provided to the Commissioner.
  7. Advise on the safeguarding of assets, including risk management and insurance.
  8. Ensure the production of the statement of accounts of the Commissioner, ensure receipt and scrutiny of the statement of accounts of the Chief Constable and ensure production of the group accounts.
  9. Report to the Commissioner, the Police and Crime Panel and the external auditor (as appropriate) any unlawful or potentially unlawful expenditure by the Commissioner or his officers or when expenditure is likely to exceed resources.
  10. Ensure the provision of efficient and effective audit services and liaise with both internal and external auditors in reporting to the Audit Committee.
  11. Secure effective treasury management, including loans and investments and report annual policy and performance to the Commissioner.
  12. Ensure the finance function is fit for purpose.
  13. Promote, develop and sustain effective working relationships at a local, regional and national level, particularly the Association of Police and Crime Commissioners, Chief Executive, the Chief Constable and senior officers of the Constabulary, Her Majesty’s Treasury, the Home Office, HMIC and the National Audit Office.
  14. Work with the Commissioner and where applicable other forces, to help the Commissioner deliver their manifesto and develop new strategies to address the funding gap.
  15. Represent the Commissioner’s financial interests on all relevant projects and groups.
  16. Work with the Chief Constable’s Chief Finance Officer in a mutually supportive way to facilitate the execution of their duties.

Pay scale

SM7: £75,841 - £79,890 (pro rata)

Job purpose

To advise and represent the Office of the Police & Crime Commissioner (OPCC) in all legal matters.

To oversee and continuously improve the efficient and effective governance framework for the OPCC ensuring constitutional compliance in all instances.

Main responsibilities

  1. To act as Deputy Monitoring Officer for the Office of the Police & Crime Commissioner to i) detect and report (in consultation with the Section 151 Officer) on any illegality or maladministration in the business of the officer ii) deal with matters connected with the conduct of employees under the Local Government Act 2000.
  2. To drive the implementation of the corporate strategies for the Office of the Police & Crime Commissioner through the appropriate governance structures.
  3. To institute, defend or participate in legal proceedings where legal action is necessary to give effect to decision of the OPCC or defend the OPCC’s interests.
  4. To execute or authorise the execution of all legal documents on behalf of the OPCC.
  5. To lead on, advise and manage governance and assurance arrangements to support the statutory oversight and scrutiny function of the OPCC, ensuring compliance with the Police Reform and Social Responsibility Act 2011 and all other related legislation and government policy. Ensure responsibility for maintaining appropriate governance ensuring that organisational policies and frameworks adhere to Good Governance Guidance and where necessary challenging inappropriate practices.
  6. Oversee and ensure the effective management of complaints
  7. To lead on ethics, transparency and integrity for the PCC ensuring that systems are in place to provide assurance to the PCC that force policies and procedure are appropriate and adhered to.
  8. Oversee the Commissioners compliance with the Data Protection Act and Freedom of Information Act, ensuring that the appropriate registers and plans are maintained.

Pay scale

SM5: £65,685 - £70,110

Job purpose

Responsible for the provision of commissioning and policy support to the OPCC in the areas of appropriate service delivery, victims services, community safety and criminal justice.

Assist the Commissioner to undertake the key role of being a community leader in policing and community safety through the development of effective strategic partnerships based on an active involvement in the relevant partnership environment, together with an open, constructive dialogue and joint working with partnership agencies.

Main responsibilities

  1. Produce strategies on behalf of the Commissioner to meet the policing and crime aims and objectives and work with senior Constabulary officers to co-ordinate and develop key force strategies, which will help drive the Commissioner’s agenda
  2. Develop the Police & Crime Plan for the Commissioner’s consideration and approval and ensure clear action plans are in place and progressed to effectively implement the Plan.
  3. Lead on the development of a partnership strategy to support the Commissioner’s aims and objectives to work with statutory and other partnerships; the business and voluntary sectors. 
  4. Develop business cases for potential income generation opportunities and test feasibility.
  5. To advise and influence the OPCC policy development, highlighting local views and concerns and good practice.
  6. Ensure that the OPCC is aware of all national and local developments that have an impact on these areas of policy. Provide advice and develop policy and strategy that ensures the PCC stays ahead of the field in carrying out his responsibilities.
  7. Ensure that the PCC meets all his statutory obligations in each of these policy areas.
  8. Act as the main point of contact both internally and externally in relation to policy development and represent the PCC at bodies such as the Association of PCCs, central government departments and on internal and external groups.
  9. Work with other policy officers in the region and nationally to share and develop best practice in these policy areas and collaborate on work as appropriate.
  10. Support the Chief of Staff in developing the collaboration agenda within the police service, with local authority partners and other ’blue light’ services; and other sub-regional projects.
  11. Deliver strategic commissioning services on behalf of the OPCC which support the delivery of the outcomes required to deliver against all priorities within the Police & Crime Plan.
  12. Lead on the establishment of strong working relationships with other commissioning bodies with a view to achieving joint working arrangements, including co-commissioning and joint commissioning to achieve value for money across the strategic and collective needs.

Pay scale

SM1: £49,197 - £52,383

Job purpose

To support the delivery of the Police and Crime Plan through the provision of an efficient and customer focused administrative support service to the Office of the Police and Crime Commissioner (OPCC).

Main responsibilities

  1. Provide a first point of contact for members of the public and internal customers of the OPCC, filtering, dealing with or escalating queries to the appropriate person
  2. To facilitate the delivery of the Police and Crime Plan through provision of general correspondence including the preparation of minutes, reports, agendas and presentations, including documents for external publication
  3. To provide administrative support to internal and external meetings including accommodation and transport arrangements and the distribution of papers, in adherence to deadlines and office procedures
  4. To provide support to the OPCC through effective maintenance of records, databases and an efficient case management system including appropriate acknowledgement, redirection and process monitoring in compliance with statutory guidance
  5. To support the effective management of the OPCC’s volunteer programme, including preparing documentation, maintaining accurate records and processing expense claims, liaising with the relevant departments as required
  6. Maintain stationery supplies, placing orders to ensure stock levels are maintained
  7. To liaise with officers and staff of the Constabulary and with staff from external organisations in relation to the business of the OPCC
  8. To provide support OPCC team members when required to ensure continuity of an effective service provisions.

Pay scale

SO 1/2: £27,519 - £33,597

Job purpose

Lead on the commissioning of services and management of contracts, funding arrangements and grant agreements on behalf of the Office of the Police & Crime Commissioner (OPCC) specifically in relation to services which support the priorities in relation to Victims Services in the Police & Crime Plan.

Main responsibilities

  1. Lead on the development of the framework for commissioning for the OPCC which supports the achievement of the strategic priorities as set out in the Police & Crime Plan.
  2. Lead on the development of policies and procedures which support the Commissioning framework for the OPCC.
  3. Establish, develop and manage strong working relationships with other commissioning bodies with a view to achieving joint working arrangements, including co-commissioning and joint commissioning to achieve value for money across the strategic and collective needs.
  4. Support the evaluation and appraisal of tenders and bids for commissioned services, developing in conjunction with the Head of Policy and Partnerships, recommendations for the grant of funds in conjunction with strategic procurements
  5. Lead on identifying funding opportunities to support the delivery of the commissioning framework, preparing and submitting grant applications which support the delivery of the priorities of the Police & Crime Plan.
  6. Attend appropriate governance meetings which support the delivery of commissioning arrangements ensuring that agreed outcomes are achieved.
  7. Provide expert advice and guidance in relation to commissioning activities to senior management and partner organisations.
  8. In conjunction with the OPCC’s Performance Analyst develop and implement a reliant and transparent performance framework for monitoring the effectiveness of commissioning arrangements which ensure that they deliver both value for money and the required outcomes.

Pay scale

SO 1/2: £27,519 - £33,597

Job purpose

To develop and implement a comprehensive communication strategy to raise the profile and awareness of the role of, and decisions taken by, the Commissioner in discharging their functions.

To develop, implement, and review/monitor arrangements for engaging and consulting with the local community and co-ordinate community feedback to enable it to influence service delivery.

To lead on the implementation of statutory and non-statutory engagement activities with stakeholders.

Main responsibilities

  1. Work proactively to ensure that the OPCC has an effective communications plan that aligns with the wider OPCC priorities and the delivery of the Police & Crime Plan.
  2. Undertake research and analysis of datasets relating to local communities to provide socio-demographic profiles to better target communication and engagement activities
  3. Work the forces Corporate Communications department to ensure the successful implement an engagement programme that enables the OPCC to engage with representatives of Cheshire’s diverse communities.
  4. Develop, implement and review a communication & consultation strategy, undertaking appropriate research, benchmarking and identification of best practice, to ensure continuous improvement in community engagement. Ensure that the strategies and associated mechanisms continue to be effective and meet the needs of both the Commissioner and the diverse communities in Cheshire.
  5. Develop, implement and review a media strategy that makes best use of innovative communication techniques and digital and social media.
  6. Provide a proactive and reactive media service, develop and implement media tactics to effectively communicate and promote the work of the Commissioner.
  7. Identify and implement appropriate mechanisms which meet the Commissioner’s statutory duties and gather public opinion about policing services which allow the Commissioner to make informed decisions and hold the Chief Constable to account.
  8. Encourage active participation and involvement of the public in policing by engaging with the voluntary, community and faith sector, and manage the Commissioner’s Front Desk Auditor Scheme.
  9. Develop links both internally and externally to improve understanding, co-ordination and collaboration in relation to community engagement.
  10. Participate in the development and manage/contribute to the content of the Commissioner’s formal communication tools, such as the Police and Crime Plan, Annual Report, the website and strategies.
  11. Monitor communication and engagement being undertaken by the Constabulary, particularly community meetings, to ensure the expectations of the public are appropriately being met.
  12. Ensure the Commissioner meets his duties and responsibilities for equality, diversity and human rights and help promote the Commissioner’s commitment to equality.

Pay scale

SO 1/2: £27,519 - £33,597

Job purpose

To provide a key role in the provision of performance management information and analysis, supporting the OPCC in the early identification of performance issues and assisting in the development of appropriate recommendations which result in continuous improvement.

Main responsibilities

  1. Support the OPCC in the identification of appropriate research methodologies / techniques, and undertake the necessary work required, e.g. use of benchmark data to identity high or low performance.
  2. Apply agreed methodologies and techniques in order to undertake environmental scanning and gather the information necessary to support the aims of research / analytical initiatives and reviews.
  3. Obtain, understand and use a variety of information sources (primary and secondary) to ensure thorough rounded performance assessments are completed and formulate recommendations to enable the OPCC to proactively ensure continuous improvement.
  4. Use statistical knowledge and tests to establish significant patterns and trends across large volumes of data, to identify areas of under performance.
  5. Regularly update the OPCC on the progress of research / analytical initiatives and reviews, specifically identifying any barriers or issues that may need to be discussed and resolved.
  6. Monitor and evaluate progress made against appropriate recommendations to assure implementation and to determine their effectiveness in terms of improvement.
  7. Support the OPCC in the preparation and delivery of written reports and briefings on a range of performance related issues.
  8. Produce performance information products in an easily understandable format, including charts, graphs and statistics and to establish audit trails for each piece of analysis and research undertaken, presenting these products to a variety of ways through the OPCC governance framework.
  9. Provide timely and comprehensive responses to inquiries about performance issues
  10. Support the OPCC in undertaking scrutiny reviews/activities to help identify best practice from other OPCC’s and organisations to ensure the delivery of continuous improvement.

Pay scale

SO 1/2: £27,519 - £33,597

Job purpose

To provide a comprehensive service to the Office of the Police & Crime Commissioner (OPCC) through the provision of high quality advice and organisational support to all elements of the governance framework facilitating strong and effective democratic functions which achieve statutory and constitutional compliance.

Main responsibilities

  1. To support the development of the OPCC’s overall governance arrangements, to improve the effective and efficient operation of strategic decision & consultation meetings.
  2. Service a variety of meetings, including informal and formal meetings, preparing agendas and reports for meetings in accordance with the requirements of the relevant legislation and or governance frameworks.
  3. Ensure that actions are disseminated effectively and that updates are provided within agreed timescales.
  4. Quality assure all documentation submitted to the OPCC, Joint Management Board and Scrutiny Board to determine appropriate information for inclusion as part 1 and 2 under freedom of information rules  and adherence to management of police information guidelines and data protection protocols.
  5. Dealing with queries and correspondence from the OPCC, members of the Police & Crime Panel and the public, responding to all such enquiries in as prompt, courteous and informative manner.
  6. To ensure the effective management of the OPCC’s volunteer programme to support the independent scrutiny processes including the OPCC independent custody visit programme and those members of the community who volunteer to participate in the Independent Advisory Group, helping to ensure the relationship between the volunteers and the OPCC are as effective as possible.
  7. Work with the Constabulary to prepare and maintain a 12 month plan detailing information required by the Chief Officer Group for decision/review by the Police & Crime Commissioner .
  8. Ensure that terms of reference for the Commissioners full suite of meetings are reviewed at least annually to ensure that they are relevant to the current governance structure and that the arrangements are effectively documented and understood by attendees.
  9. To influence and co-ordinate the production of papers being submitted to the Police & Crime Commissioner and to lead and support authors through quality assurance of report content to ensure that it is appropriate, accurate and consistent and suitable for publishing where applicable.
  10. Review minutes and decisions made by the OPCC, determining and co-ordinating necessary follow up action through liaison with business leads for requests for further information or development of future papers/reports.

Pay scale

Scale 6: £24,813 - £26,535

Job purpose

To provide high levels of customer service on behalf of the Office of the Police & Crime Commissioner (OPCC) through the provision of efficient and effective administrative services.  

Main responsibilities

  1. Provide a comprehensive range of administrative services for the OPCC.
  2. Maintain records and correspondence files and other documentation/databases to assist the Police & Crime Commissioner in carrying out their duties including lead coordinator for the maintenance of an efficient and effective case management system.
  3. As necessary, attend meetings/visits on behalf of the OPCC to make notes/take minutes of any issues/actions regarding further research and/or analysis. Ensure members of the OPCC are adequately briefed in advance of such meetings/visits. 
  4. Act as the senior point of contact for senior officials both internally and externally on behalf of the OPCC.
  5. Provide professional administrative support for the OPPC’s casework including drafting documents, liaising with relevant parties in relation to legal cases, commissioning arrangements and complaints management.
  6. Register and process Freedom of Information requests made to the OPCC in accordance with Statutory Data Protection guidance.
  7. Triage, coordinate and process complaints made to the PCC to ensure an appropriate and timely response is provided, liaising with staff, the Constabulary and partners as appropriate.
  8. Coordinate appeals against the outcome of Police complainants, including all necessary administrative and support work acting as the single point of contact for appellants and liaising with staff and officers in accordance with complaints legislation and guidance.
  9. Regularly liaise with other departments both internally and externally including the People & professional Standards Departments and the Independent Police Complaints Commission.

Pay scale

Scale 6: £24,813 - £26,535

Job purpose 

To support the delivery of the Police and Crime Plan through the provision of an efficient and customer focused administrative support service to the Office of the Police and Crime Commissioner (OPCC).

Main responsibilities

  1. Provide a first point of contact for members of the public and internal customers of the OPCC, filtering, dealing with or escalating queries to the appropriate person
  2. To facilitate the delivery of the Police and Crime Plan through provision of general correspondence including the preparation of minutes, reports, agendas and presentations, including documents for external publication
  3. To provide administrative support to internal and external meetings including accommodation and transport arrangements and the distribution of papers, in adherence to deadlines and office procedures
  4. To provide support to the OPCC through effective maintenance of records, databases and an efficient case management system including appropriate acknowledgement, redirection and process monitoring in compliance with statutory guidance
  5. To support the effective management of the OPCC’s volunteer programme, including preparing documentation, maintaining accurate records and processing expense claims, liaising with the relevant departments as required
  6. Maintain stationery supplies, placing orders to ensure stock levels are maintained
  7. To liaise with officers and staff of the Constabulary and with staff from external organisations in relation to the business of the OPCC
  8. To provide support OPCC team members when required to ensure continuity of an effective service provisions.

Pay scale

Scale 3: £17,943 - £19,122

Pay multiple

The Commissioner's 'pay multiple' (the ratio between the highest paid and the median average salary of the whole of the Commissioner's workforce) is 2.73.

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